Attend Next Users’ Group Meeting on February 2

Join BayCare Connect and Dr. Cimino to grow your success and benefit from your colleagues’ experiences. Topics include Meaningful Use, eClinicalworks Solutions and BayCare Physician Partners.

BayCare Connect Users’ Group Meeting
Thursday, February 2nd, 7-9am
St. Anthony’s Outpatient Center (Carillon)
900 Carillon Pkwy, Classrooms A&B, St. Petersburg

Continental breakfast will be served.

RSVP to Paula Dupree, (727) 519-1837, or paula.dupree@baycare.org

Remote Access

1. Please join my meeting: https://www3.gotomeeting.com/join/352758398

2. Use your microphone and speakers (VoIP) – a headset is recommended. Or, call in using your telephone.

Dial +1 (312) 878-3070
Access Code: 352-758-398
Audio PIN: Shown after joining the meeting

Meeting ID: 352-758-398

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New member of the BayCare Connect Team

ImageBayCare Connect would like to introduce William Capozzoli as our new eClinicalWorks Enterprise Implementation Specialist. William will replace Kingel Bulsara in February.

“Hello, my name is William Capozzoli and I’ve spent the past 6 months working with Women’s Care Florida. I’ve had a blast getting to know everyone and I look forward to transitioning into the BayCare community. I’m very impressed by WCFL and BayCare as a whole and I always hear great things. I’m originally from Massachusetts. My background is in biology and teaching. I can’t get enough of the outdoors here in Tampa. I travel frequently and can’t wait to work with the many offices in the region that compose BayCare. I look forward to meeting you all.”

Welcome aboard, William!

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Templates Workshop

Join us for a free, interactive webinar designed to enhance your knowledge and daily use of eClinicalWorks:

Build your templates to improve Patient Encounter Efficiency

  • Improve document efficiency
  • Shortcuts and suggestions for template use
  • Linking order sets to templates

When:
Thursday, December 1
Noon-1pm or 5-6pm

Where:
Dell Model Office
16331 Bay Vista Drive, Building 1, Clearwater

Remote Access:
Dial-In Number: 813-635-7750
Conference #: 0247
Pin#:  2535350

Noon templates workshop

5pm templates workshop

RSVP:
855-633-2632
Or email brapchak@medcodata.com

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Physician practice goes live with BayCare electronic lab orders interface

Vials and syringesThe BayCare Connect team is happy to report that Dr. Ananda Som of Medical Center on the Gulf is our first practice to go live with our BayCare electronic lab orders interface.

We would like to sincerely thank Dr. Som and his office staff for their patience and cooperation during the implementation.

Dr. Som is now able to create lab orders within his eClinicalWorks EMR and electronically transmit these orders to BayCare labs.

Congratulations to Dr. Som and his team!

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CMS Announces 90-Day Period of Enforcement Discretion for Compliance with New HIPAA 5010 Transaction Standards

Important news from CMS about deadline extensions for HIPAA transaction standards. Please read the press release below for more information:

###

FOR IMMEDIATE RELEASE

Thursday, November 17, 2011

Centers for Medicare & Medicaid Services’ Office of E-Health Standards and Services Announces 90-Day Period of Enforcement Discretion for Compliance with New HIPAA Transaction Standards

Today the Centers for Medicare & Medicaid Services’ Office of E-Health Standards and Services (OESS) announced that it would not initiate enforcement action until March 31, 2012, with respect to any HIPAA covered entity that is not in compliance with the ASC X12 Version 5010 (Version 5010), NCPDP Telecom D.0 (NCPDP D.0) and NCPDP Medicaid Subrogation 3.0 (NCPDP 3.0) standards. Notwithstanding OESS’ discretionary application of its enforcement authority, the compliance date for use of these new standards remains January 1, 2012 (small health plans have until January 1, 2013 to comply with NCPDP 3.0).

CMS’ Office of E-Health Standards and Services is the U.S. Department of Health and Human Services’ component that enforces compliance with HIPAA transaction and code set standards.

OESS encourages all covered entities to continue working with their trading partners to become compliant with the new HIPAA standards, and to determine their readiness to accept the new standards as of January 1, 2012. While enforcement action will not be taken, OESS will continue to accept complaints associated with compliance with Version 5010, NCPDP D.0 and NCPDP 3.0 transaction standards during the 90-day period beginning January 1, 2012. If requested by OESS, covered entities that are the subject of complaints (known as “filed-against entities”) must produce evidence of either compliance or a good faith effort to become compliant with the new HIPAA standards during the 90-day period.

OESS made the decision for a discretionary enforcement period based on industry feedback revealing that, with only about 45 days remaining before the January 1, 2012 compliance date, testing between some covered entities and their trading partners has not yet reached a threshold whereby a majority of covered entities would be able to be in compliance by January 1. Feedback indicates that the number of submitters, the volume of transactions, and other testing data used as indicators of the industry’s readiness to comply with the new standards have been low across some industry sectors. OESS has also received reports that many covered entities are still awaiting software upgrades.

Version 5010, NCPDP Telecom D.0 and NCPDP Medicaid Subrogation 3.0 standards represent significant improvement over the current standard versions. NCPDP Telecom D.0 addresses certain pharmacy industry needs. NCPDP Medicaid Subrogation 3.0 allows state Medicaid programs to recoup payments for pharmacy services in cases where a third party payer has primary financial responsibility. Version 5010 in particular provides more functionality for transactions such as eligibility requests and health care claims status Implementation of Version 5010 also is a prerequisite for using the updated ICD-10 CM diagnosis and ICD-10-PCS inpatient procedure code set in electronic health care transactions effective October 1, 2013.

Links to information on Version 5010, NCPDP D.0 and NCPDP 3.0 are available at www.cms.gov/ICD10

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Attend Next Users’ Group Meeting To Learn About Achieving Meaningful Use

Doctor teamJoin BayCare Connect and Dr. Patrick Cimino to review step-by-step directions for achieving Meaningful Use. Learn what you need to succeed, and benefit from your colleagues’ experiences – maybe that issue you’re having has been solved by someone else!

BayCare Connect Users’ Group Meeting
Thursday, November 10, 7-9am
St. Anthony’s Outpatient Center (Carillon), 900 Carillon Pkwy, Classrooms A&B, St. Petersburg
Continental breakfast will be served.

RSVP to Paula Dupree, (727) 519-1837 or paula.dupree@baycare.org

Remote Access

1.  Please join my meeting. https://www3.gotomeeting.com/join/913713518

2.  Join the conference call:

Dial +1 (805) 309-0015

Access Code: 913-713-518

Audio PIN: Shown after joining the meeting

Meeting ID: 913-713-518

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Medicare eRx Incentive Program: 2012 Hardship Exemption Deadline is Approaching – Tuesday, November 1, 2011

e-prescribingDid you submit code G8553 on claims for 10 e-prescribing “events” (visits) before June 30, 2011? If not, you will be subject to the Medicare adjustment (penalty), which will apply to your Medicare PFS fees for 2012.

However, there’s one last chance that may apply to you.  You may have a chance to avoid this penalty if any of the following Hardship Exemptions apply to you:

  • I registered to participate in the Medicare or Medicaid EHR Incentive Programs for 2011 and have adopted Certified EHR Technology (eCW’s Certification Number: 30000001SVE6EAC)
  • I have an inability to electronically prescribe due to local, state or federal laws or regulations
  • I have limited prescribing activity
  • I had insufficient opportunities to report the electronic prescribing measure
  • I practice in a rural area without sufficient high-speed Internet access
  • I practice in an area without sufficient available pharmacies for electronic prescribing

If these situations apply, you must register by Tuesday, November 1, 2011, for the Hardship Exemption that describes your particular situation.

Visit the Medicare eRx Incentive Program – Payment Adjustment webpage for more information and to request your exemption.

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